AP automation in Dynamics 365 Finance and Operations
Have you chosen Dynamics 365 for Financials and Operations as your ERP system? Then ExFlow is definatly the right AP Automation solution to leverage the value of that investment.
ExFlow is Microsoft Dynamics 365 add-on module for Accounts Payable Automation. In contrast to other solutions, no integration is required as ExFlow is fully built into Dynamics 365.
Finance staff continue to work in the already familiar Dynamics 365 environment, reducing training needs. There are no external systems requiring synchronisation, which ensures accurate data in real time to all users. Approvers work in a modern web interface and receive automatic reminders whenever there are documents awaiting approval.
Our competitors are happy to tell you that they can integrate their solutions with almost all major ERP systems. With ExFlow, we are dedicated to providing the best solution for Dynamics 365 for Finance and Operations.
New – Power BI reports
In ExFlow you will find a number of pre-programmed standard Power BI reports and can easily add your own. See the video on ExFlow and Power BI.
Choose profitability over administration
– Automate your Accounts Payable Processes!
The cost of manually processing a supplier invoice is estimated to be EUR 15-50, depending on the type of business and current automation initiative. By automating your Accounts Payable, you can reduce your annual administrative costs by up to 50% per invoice.
This frees up resources in the finance department and provides better visibility over costs, as well as reducing interest charges. It also provides a more reliable and efficient workflow, makes budget work easier and takes on a more GREEN approach by reducing paper consumption.
Efficiencies realised through increased profitability and strengthened visibility.
Where ExFlow really stands is listed below. When choosing an AP Automation solution, it’s crucial to consider these points in depth to leverage your existing Dynamics ERP investment.
The AP department prefer ExFlow
- Work in one system only!
With ExFlow, the entire approval flow is processed and managed directly in Dynamics 365.
- No duplicate registers to be synchronised
With ExFlow, you only work with Dynamics’s own register. No duplicate account plans, supplier registers in external systems.
- No delays
With ExFlow you don’t need to wait for an approved invoice to sync with the ERP system. As soon as an approver has registered or approved an invoice, it will appear in Dynamics 365 in real time.
- Keep an eye on the process
With ExFlow you can control the entire accounts payable process by monitoring all invoice transactions directly in Dynamics 365.
- Easy information access
With ExFlow you have full access to invoice images, appendices and the full audit trail from all modules and screens in the business system.
- 3-way matching between purchase invoice and order
With ExFlow you can match quantity, unit prices and deliveries received on the purchase invoice with the purchase order directly in Dynamics 365.
- Quick and easy implementation
Since ExFlow is an add-on module for Microsoft Dynamics 365 for Operations, the application uses Dynamics’s normal interface. No learning-period. Just business as usual.
The IT department prefer ExFlow
- No multiple systems or expensive servers
ExFlow require no extra servers, since it’s not a separate system but an add-on module for Dynamics 365.
- No difficult and expensive integrations
Since ExFlow only use Dynamics´s own database. No integration is necessary!
- Avoid duplicate registers that must be synchronised
With ExFlow, you only work with Dynamics’s own registers. There are no duplicate versions of account plans and supplier registers in external systems.
- No delays
With ExFlow you don’t need to wait for an approved invoice to sync with the ERP system. As soon as an approver has registered approved an invoice, it will show up in Dynamics.
Naturally, ExFlow has the same features as every other electronic invoice process application, including:
- Reminder functions
- Modern web interface for authorisers with iPad support
- Escalation procedures
- Matching between purchase invoice and order
- Automatic coding
- Search functionality
- Appendix management
- Fake invoice warning, etc.
Integrations are costly
According to an article in Computer Sweden published on 8 April 2011, (based on a survey undertaken by Radar Group), system integration expenditures can reach up to € 15,000 per year for each stand-alone application integrated instead of built into the ERP system. (Read the full article here >>) While it’s difficult to calculate exact costs, one thing is undeniable – system integration is extremely expensive to maintain. Add to this the delays in information caused by databases being synchronised, operational downtime resulting from systems being updated, increased support requirements and increased license costs, etc. In other words, a major increase in Total Cost of Ownership.